We live in a time where technology is readily accessible and is always available. This can be extremely beneficial, technology can allow you to receive immediate updates, send messages quickly, and stay in touch with your team. However, the strengths of technology can also be its weaknesses. The constant bombardment of texts, emails and phone calls can get extremely overwhelming. During the holiday season, the stress of work can take a huge toll on us, and many employees often choose to completely distance themselves from their work and their cell phone altogether. However, this may not be the best thing to do for you company or for your team. During the holidays, you must find a perfect medium between being fully engaged and stressed with your work and distance yourself altogether. This is where conference calls can come in handy to help you enjoy your holiday, while still staying engaged in your work at a healthy level.
Steps for a Productive yet Relaxing Holiday Vacation
1) Before your team leaves the office for the holidays, have a team meeting. In this meeting, you should address upcoming deadlines, important dates, and goals you would like to achieve in the immediate future. Take a record of these dates on a calendar, and after the meeting, this calendar should be administered to your whole team via email.
2) Pick out 2-3 dates in which you and your team will host a conference call. Choose the exact date and time that everyone will be able to accommodate to their schedule. Be sure that everyone agrees to this time and date, so that there are no conflicts.
3) Create a list of tasks or goals your team should have in mind for each conference call. The dates should be spread out enough to where every conference call can serve as a milestone for progress. Even if these goals or tasks are small (as they should be, it’s the holidays!) this ensures that your team stays productive and focused.
4) Before this meeting ends, remind your team of some good tips concerning conference calling while out of the office. For example:
a) Pick a quiet location with little to no echo.
b) Utilize a headset rather than speakerphone to reduce outside noise.
c) When you aren’t speaking, mute your end of the conference call to reduce excess noise.
5) 24 hours prior to the conference call, send out a reminder email to your team to ensure everyone is on the same page.
Conference calling rather than sending countless emails and texts can help ensure that your team is on the same page, yet it does not require the constant attention and prompt reply like other forms of communication. This is a great way to touch base with your team during the holidays! Now you and your employees can experience a stress-free holiday while still staying on track with work.